CHQ are delighted to announce that Bromley High School School in Kent has signed up with CHQ schools to manage sports and activities.
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The following improvements have been introduced today:
We've introduced a new menu item under System Admin > Fixtures & Events > Time-based charging rules. These rules are designed to allow you to charge for an event based on the amount of time that a participant spent at the event, or based on the time when they left.
You can define one or more cost rules, then apply them to an individual event, or (for schools) to an activity schedule so that all events in the schedule inherit the rule.
Each rule is made up of several lines. Each line can be restricted to a custom group (so it will only apply to people in that group) or made general to apply to all. The rule then sets a duration in minutes, and the charge that it incurs. The rule line should be read like so: "a partipant that stayed at the event for up to X minutes will be charged Y". Depending on the rule setting, the duration is calculated either from the event start time or from the participant arrival time.
In order to use this new charging mechanism, your events should use an event type set to "record in/out attendance" and to "record attendance times" - these are what switch on the fields on the screens to capture the data needed to calculate the cost.
Incidentally, event types can also be set to "require expected attendance times" in which case when someone says they are available, they will be prompted to enter their anticipated arrival and departure times.
Please note that these features are still under development - you should feel free to try them out and let us know if you find any problems.
Where an activity has a cost defined, you will now find the total billable and the total paid displayed on the activity schedule details page, and as a column in the new Activity Schedules view.
Chargeable activity schedules also now have a new tab on their details page for Payments. This leads to a new page which shows all the invoice lines for the activity (by default only unpaid lines are shown). Invoice lines can come from two sources:
The new activity schedule payments page also allows you to flag each line as paid.
This function is only visible to users who are set to be able to manage payments.
Two new possibilities exist for sign-up phases:
In addition, it is now possible to set your own instructions to be displayed on the "choose activities" page. You can do this on each activity block, and/or on each sign-up phase. If no instructions are recorded on the current phase for a given block, then the old system default instructions will be shown.
It is now possible to define a school-wide email template for rich text (HTML) messages. This allows you to automatically enclose all messages sent in your school branding.
To configure the template, you will need to get hold of the HTML source necessary for the header (the bit before the message body) and the footer (that comes after the message body).
The structure is therefore like this:
You can configure the header and footer on the Messaging tab of your School Configuration page.
We suggest you send a test message or two to validate your template before broadcasting to large numbers of parents, just to avoid nasty surprises!
It is now possible for you to record the reason why a participant was removed from an activity.
To turn this on, please go to your school configuration page and tick the relevant box on the "configuration" tab. You will then find an item in the System Admin > Activities > Set-Up menu for Removal Reasons where you will need to define the various reasons you want to track.
Each reason can be configured as to whether a person removed is still eligible to be on the waiting list or not. If not, then people removed will be shown in a separate panel on the activity schedule participants page.
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CHQ are delighted to announce that The British International School in Jakarta has signed up with CHQ schools to manage sports and activities.
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CHQ are delighted to announce that Nexus International School in Singapore has signed up with CHQ schools to manage sports and activities.
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CHQ are delighted to announce that Tanglin Trust School in Singapore has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Dulwich College in Beijing has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Dulwich College in Shanghai has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that The British School Al Khubairat has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Dulwich College in Seoul has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Shrewsbury International School in Bangkok has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Jerudong International School in Brunei has signed up with CHQ schools to manage sports and activities.
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We have just released a new feature whereby teachers get easy access to their timetabled lessons on their home page, and can click through to take the lesson attendance inside CHQ. Attendance marks are written back to SIMS overnight, if this option is switched on in your school configuration.
This functionality in the main CHQ system will also be built upon by the attendance webapp, announced earlier this month.
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CHQ are delighted to announce our attendance webapp. This is a new feature of the software suite whereby attendance for all events - activities, fixtures, timetabled lessons, etc. - may be taken within CHQ, either through the normal site or through a new webapp that works on modern smartphones such as the iPhone, iPad, Symbian, Android and Blackberry devices.
Although the webapp is not yet released into the "live" environment, a working demonstration is available for your smartphone at http://dev.mychq.net/wa and a demo viewable on PC is available here.
Please note that the webapp requires certain HTML5 browser features which currently only work in Chrome, Safari and Opera.
The attendance webapp will be included at no extra charge in the CHQ software suite, which also covers email and SMS communications, and costs less that SIMS Lesson Monitor.
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CHQ are pleased to announce that the Alice Smith School in Malaysia has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that the British International School Riyadh has signed up with CHQ schools to manage sports and activities.
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CHQ are pleased to announce that Dulwich College Suzhou has signed up with CHQ schools to manage sports and activities.
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A number of enhancements to the CHQ messaging functionality are being released today:
New activities functionality:
Following requests from a number of schools, we are pleased to announce the availability of a new facility to impose a limit on the number of activities a pupil may choose, and on the number that they may be accepted for.
To configure the limits for your school, use the new "Choice / Approval Limits" menu option from the "Activities" sub-menu of the "System Admin" drop-down in the top banner.
Setting a limit involves specifying the scope of the rule (whole school, a specific academic year, or an individual term) then who is affected (this is done by choosing a custom group), listing the activity groups concerned by the limit and specifying the maximum number of choices allowed and the maximum number of approved activities allowed.
If a pupil makes more than their allowed number of selections on their "my profile" page then they will be informed of this when they attempt to submit their choices.
The maximum approved activities limit is applied when you approve pupils choices on both the "pending activity choices" page and the individual participant pages for activity schedules.
A further enhancement has been added to make sure that each preference number is only used once by a pupil. Previously it was possible for a pupil to make all their choices as preference number 1, making proper allocation tricky; that is no longer permitted and each preference number must only be used once.
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Who Is Where The "who is where" / "pupil whereabouts" / "my schedule" page has been enhanced to include SIMS timetabled lessons in the daily schedule. An additional filter option has been added for "custom group".
SIMS / CHQ interface The overnight interface from SIMS to CHQ will now include some new feeds: School Bulletins, SIMS attendance codes, Timetable event dates & Recorded attendance from CHQ can be written back into Sims Lesson Monitor.
Custom Calendars The addition of custom calendars allows you to schedule activities independently of the default school calendar, for example if you have different sites with different start/end dates for activities, or if a particular activity takes place during a different time period than others.
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CHQ are pleased to announce that the British International School Vietnam has signed up with CHQ schools to manage sports and activities across its 3 campuses.
On-site training will be run at the beginning of May, with a view to the system being used in full from the start of the 2011/12 academic year.
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Skills & Attributes The new skills & attributes functionality allows you to define as many categories and individual characteristics as you need and associate them with people in your membership database. Of course you may search upon who has which skill (and at what level) and also directly access the CHQ messaging capabilities for each group.
Bookings We have enhanced the booking functionality by strengthening the link between a booking and the event that it relates to.
Attendance Recording Two enhancements: you can now turn off attendance record by event type, and a new flag determines whether attendance has been taken for an event (this is to cater for events where there are no attendees for a legitimate reason).
Custom Groups The custom group functionality has now been enhanced to allow you not only to select individuals one by one to add to a group, but also to use a multi-criteria search facility which includes all the major fields and groupings available within the system. You can even create a dynamic group based upon a search and have its members automatically updated when they become, or cease to be, eligible.
Advanced Search The muli-criteria search functionality used in custom groups is also available as a dynamic advanced search; the results can be displayed, exported to a spreadsheet or used to send an email or SMS message.
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CHQ allows a complex programme to be pulled together with ease, allocating different year groups to different times or locations.
The ability to generate attendance registers for the Master in Charge of a session is first rate, and the feedback to the House Dons has ensured that participation rates in sport have never been higher.
House Dons are taking sport seriously and boys now know they're being monitored for the first time. CHQ is proving to be an real asset.
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The innovative new software which is designed to reduce the administration associated with organising extra-curricular activities, fixtures and team selections also allows teachers to monitor attendances and assessments while allowing instant communication with all relevant staff, students and parents using email and SMS.
Commenting on the partnership, David Grashoff – Head of Partner Management for Capita Children's Services said "CHQ Schools is a unique application. It is by far the most advanced software of its kind in the marketplace today. The application seamlessly dovetails with Capita SIMS – our flagship system for schools – and we are delighted to be adding value to all our SIMS Independent customers by introducing them to CHQ."
Andrew McMorran, a director of CHQ Group observed "the time lost by teachers and staff in co-ordinating extra-curricular activities and sports is enormous. CHQ Schools aims to make this huge administrative task a lot less like hard work and to allow a great deal more play".
"Our partnership with Capita is a tremendous step forward in our development. We were impressed by Capita's vision and innovative approach to partnering and we are naturally thrilled to be working with the UK's foremost schools MIS provider" he added.
Initially, CHQ Schools will be introduced to the SIMS Independent school customers with a roll out to the maintained sector planned for later in the year.
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